MINUTES OF COMMISSIONER’S MEETING

This is to certify the following is a true and correct copy of the Broadwater County Commissioner Minutes approved by the Commissioners on January 8, 2007.

Rhonda Nelson, Clerk

July 24, 2006

Chairman Steven R. McCullough called the regular meeting of the Broadwater County Commissioners to order. Commissioner James V. Hohn was present. Commissioner Elaine M. Mann was absent.

Bob Masolo, Road Foreman, reported on the Road Department’s activities as follows:

Schauber Surveying will be contacted to survey a cul de sac road because the Road Department received a complaint about a fence owned by Larry Reich. The complaint stated that the road was not on the proper boundary. Bob has contacted Mr. Reich about the situation. Mr. Reich wants to cooperate in getting the problem solved.
The Road Crew patched Highway 287 Bypass as well as Lake View Manor, East end of Old Town Road.
Clopton Road was graded.
Montana Department of Transportation called about the Copper City approaches. They explained that it was true that the property owners could not get to their land very easy because of the construction. They said once the project is done on Highway 287, the approaches will be constructed properly.
A discussion on the Road Department’s budget occurred. The Commissioners would like to see money set aside each year to build up a fund to purchase newer equipment.

A discussion about the selection of a new voting member to the Canyon Ferry Trust Board occurred. Commissioner Hohn moved to approve the appointment of Joe Jepson to the Board. Chairman McCullough seconded the motion. The motion carried.

David Smith representing the 3 primary Developers in the south end of the County appeared before the Commissioners. The Developers are Morning Sky, Rolling Glen and Mountain Vista. These three Developers have agreed to absorb the majority of the cost of paving of Wheatland Road and the approaches from Hwy 287. The Developers want the Commissioners to release their funds held in escrow for the first phase of the project and select a bid from the proposals presented by the Contractors. The Commissioners told Mr. Smith that the Developers along with the County Planner should select the Contractor for the first phase. They also agreed to release the monies held in escrow after the inspection of the first phase was done. The Commissioners authorized the County Treasurer to act as escrow agent and to release the monies upon the County Planners approval. The Developers met outside the meeting and decided that High Country Paving was awarded the bid.

Commissioner Hohn moved to approve the payment of County Claims in the amount of $48,667.98. Chairman McCullough seconded the motion. The motion passed.

Commissioner Hohn moved to approve the Commissioner’s minutes of July 17, 2006. Chairman McCullough seconded the motion. The motion passed.

Forest Reserve money election form was presented to the Commissioners. Commissioner Hohn moved to approve the 85% plan. Chairman McCullough seconded the motion. The motion carried.

The MCH Contract was presented to the Commissioners for their approval. The contract runs from 7/01/05 through 6/30/2012. Commissioner Hohn moved to approve it. Chairman McCullough seconded the motion. The motion carried.

Nichole Brown, Assistant for the Planning Dept, presented the Commissioners with the preliminary plat for Hern Minor Subdivision. After the reading of the findings of fact and order, the Commissioners want condition #6 removed. Commissioner Hohn moved for the preliminary approval with the conditions as read except of the removal of item #6.

Chairman McCullough seconded the motion. The motion carried.

Natalie Tomeo, Finance Officer, presented the Commissioners with a list of year end adjustment to the County’s financial records. They are recorded as Journal entry 7633, 7634, 7635, 7636, 7637, 7638, 7639, 7640, 7643 and 7645. Chairman McCullough seconded the motion. The motion carried. Ms. Tomeo brought up her concerns about the Airport Board’s budget. She told the Commissioners that according to Bill Burkland of Peccia and Associates, the acquisition of 4 parcels of land for the Airport has almost been completed. Where is the Board going to come up with the money to purchase the parcels? The Commissioners explained that the FAA would pay for most of the cost.

The Commissioners adjourned for lunch from 12:15 p.m. to 1:30p.m.

Shawn Higley presented the following applications for new subdivisions:

§ The application of Leonard Hern for preliminary plat approval of Hern Minor Subdivision. The proposed subdivision is located approximately 1.5 miles southeast of Toston, Broadwater County. The Developers propose to develop an 11.08 acre parcel of land into three (3) lots. Mr. Higley read the Finding of Facts and Order prepared by the Planning Board to the Commissioners. Commissioner Hohn moved to approve the preliminary plat with the conditions stated. Chairman McCullough seconded the motion. The motion carried.

§ The application of Robert and Jane Cazier for preliminary plat approval of Park Trail Ranch Estates Major Subdivision. The proposed subdivision’s legal description is Section 25 Township 4 North, Range 1 East, P.M.M., Broadwater County. The Developers propose to develop a 315 acre parcel of land into fifteen (15) lots. The minimum lot size is 20 and the maximum lot size is 28.56 acres. Mr. Higley read the Finding of Facts and Order prepared by the Planning Board to the Commissioners. Commissioner Hohn moved to approve the preliminary plat with the conditions stated. Chairman McCullough seconded the motion. The motion carried.

§ The application of Steve and Susie Cavanaugh for preliminary plat approval of Crimson Bluffs Minor Subdivision. The proposed subdivision is located approximately 1.5 miles west of Townsend, Broadwater County. The Developers propose to develop a 5 lots from a 14.54 acre parcel of land. Mr. Higley read the Finding of Facts and Order prepared by the Planning Board to the Commissioners. Commissioner Hohn moved to approve the preliminary plat with the conditions stated. Chairman McCullough seconded the motion. The motion carried.

§ The application of John Clark for preliminary plat approval of Crimson Bluffs Minor Subdivision. The proposed subdivision is located approximately 11 miles northeast of Townsend, Broadwater County. The Developer propose to develope 1 lot from an existing tract of land. It will become a 27.34 acre tract. Mr. Higley read the Finding of Facts and Order prepared by the Planning Board to the Commissioners. A discussion on the 60 wide access to the tract occurred. Commissioner Hohn moved to approve the preliminary plat with the conditions stated. Chairman McCullough seconded the motion. The motion carried.

Pam Converse, Weed Supervisor, presented the Commissioners with an update of the Weed Department activities. She requested the Commissioners to sign a contract for Noxious Weed Seed Free Forage between Dept. of AG and the County. The Commissioners approved the contract.

Mail/items needing approval and signature:

§ Marilyn Barnett asked the Commissioners for an AG exemption dealing with land transfer that she wants to do. The Commissioners will refer the matter to Shawn Higley, the County Planner.

§ Donald Schauber of Schauber Surveying sent a letter regarding the approval of phase 3 & 4 of Rolling Glen Ranch Subdivision. It outlined Rolling Glen’s request to pay additional fire fees per lot instead of a 30,000 gallon water storage tank. It also outlined the costs of building a future Fire Station within the Subdivision.

Discussion item:

§ A discussion on the Indian Creek Road occurred. The Commissioners will compose a letter to Shawn Higley, the County Planner, asking him to assess the condition of the road. They want him to address the dust issue and safety concerns if there are any. They also want him to include reconstruction and paving costs. A copy of the letter will be sent to Elton Chorney of the Grey Mont Company.

§ Natalie Tomeo, Finance Officer, informed the Commissioners about a billing statement from Lapke Construction in the amount of $9765.00 for services rendered on the Townsend Sidewalk project.

§ Bill Burkland, consultant to the Airport Board, notified the Commissioners that the acquisition of land is nearly complete. There are 4 parcel purchased and t

Public Comments:

The meeting adjourned at 3:25 pm. The next regular meeting will be held on July 31, 2006 at 10:00 a.m. in the Commissioner’s Room of the Courthouse.

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Steven R. McCullough, Chairman

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Judy R. Gillespie, Clerk