MINUTES OF THE COMMISSIONER’S MEETING

OCTOBER 24, 2005

The meeting of the Broadwater County Commissioners was called to order by Chairman James V. Hohn. Present were Commissioner Steven R. McCullough and Commissioner Elaine M. Mann.

Natalie Tomeo, Broadwater County Finance Officer, presented the Commissioners with the following:

• County Claims in the amount of $95,459.12. Commissioner McCullough moved for the approval of claims. Commissioner Mann seconded the motion. The motion passed unanimously.
• City Service Contract for the Fuel depot at the Townsend airport. Natalie told the Commissioners that the contract had not been reviewed by the County Attorney as he had gone hunting.

Commissioner McCullough informed the Commissioners of some of the activities of the Canyon Ferry Trust Board. They are as follows:

• He said that Bill Huber, a member of the Trust Board, has been appointed to handle the negotiation with Stockman’s Asset Management who manages the investments. Commissioner McCullough moved to concur with the appointment of Bill Huber to negotiate the investment policy. Commission Mann seconded the motion. The motion passed unanimously.
• The Trust Board had decided to purchase a 150x6 foot dock for $26,995 from Rocky Mountain dock. This dock will be a day use dock which will allow the user to tie their boat up and then get their vehicle and boat trailer. The purchase is expected to take place next Spring. Commissioner McCullough moved to concur with the Trust Board in the purchase of the dock. Commissioner Mann seconded the motion. The motion passed unanimously.
• Commissioner McCullough agreed with the Trust Board’s decision to pile the encroachment dirt on their existing pile because they think they will need it for further expansion. Commissioner Mann seconded the motion. The motion passed unanimously.
• Commissioner McCullough related a hunting incident that had occurred at the Silo’s campground. He thinks the area needs to be designated as a "no hunting area". Commissioner McCullough moved to make the Silo’s campground a "no hunting area" and will instruct the campground manager to post accordingly. Commissioner Mann seconded the motion. The motion passed unanimously.
• Commissioner McCullough moved to approve the spending policy of the Canyon Ferry Trust Board. Commissioner Mann seconded the motion. The motion passed unanimously.

Duane Halverson, Airport Board Chairman, appeared before the Commissioners to discuss the new Fueling station. He told the Commissioners that the Aviation fuel would be delivered. Northwest Fuel Systems sets up the credit card system and has the credit card reader system on the aviation fuel tank. Chairman Hohn asked if there will be a maintenance agreement with Northwest Fuel Systems. Mr. Halverson said that there would be according to the information that he had received from Bill Burkland of Peccia and Associates. Mr. Halverson went through a number of items that were a concern to the Airport Board. A discussion on item #8 of the Airport’s concerns regarding the repayment of the County’s initial contribution towards the purchase of the aviation fuel occurred. Commissioner McCullough stated that he feels the Airport Board should be allowed to run and control the fuel system from this point on. Commissioner McCullough moved to give the initial $25,000 set aside for the purchase of the fuel to the Airport. The Airport Board would not have to reimburse the County for this initial start-up cost; however, they would not receive additional money from the County. Commissioner Mann seconded the motion. The motion passed unanimously. A discussion occurred on item #9 which is what the airport Board would be receiving regarding the final inspection of the Fuel system. Mr. Halverson stated that the Airport Board will get a 3 hour training on the system, warranties, a operation manual, etc. He said that before they get their money, the airport board will get their package. Commissioner McCullough asked what happens to the taxi way or pavement when the fuel is delivered. Mr. Halverson stated that the person responsible for the delivery of the fuel would be responsible. A discussion on Triple Tree Inc. contract which was to stabilize the Canyon Ferry Airport runway took place. Mr. Halverson told the Commissioners that the Airport Board doesn’t feel that they have a good resurfacing project. They want permission to go back to Aeronautics for additional grant money. Chairman Hohn asked what kind of money could be generated if the project is done.

Mr. Halvorson related that it could become a tourist area and could generate some funds; however, the Airport Board does not have a master plan. Commissioner Mann asked if the Airport Board could do a study on what future projects could generate money such as the usage of the National Guard. Commissioner McCullough moved to enter into contract with City Service Valcon for the fuel supply for the Townsend Airport. Commissioner Mann seconded the motion. The motion passed unanimously. Mr. Halvorson asked that the Commissioners appoint another Board member so that they can make sure that the Board can have a quorum. The Commissioners assured him that they would. Mr. Halvorson asked if he could use a County telephone to make long distance phone calls. Natalie Tomeo asked if it was ok for her to give out the Commissioner’s long distance code to enable Mr. Halvorson to use the County’s phone system. The Commissioners said that it was ok.

Julie Lethert, County Planner, appeared before the Commissioners with the following items:

• The Amendment to lot 2 of Lazy HM property owned by Bradley Jacobs. All the conditions have been met according to Mrs. Lethert. Commissioner McCullough moved for final approval. Commissioner Mann seconded the motion. The motion passed unanimously.

• The plat for Lazy HM Phase II, tract 7B, owned by Craig Jensen. Original plat was not approved because of the width of the road. Terry McArdle, a neighbor to the Jensen property voiced his concerns regarding the approval of the plat. He is concerned about his well and the position of the septic in tract 7. Mrs. Lethert told him that Dept. of Environmental Quality had approved the location of the well and septic on the tract. Commissioner McCullough moved for approval subject to utility easement being added to the plat. Commissioner Mann seconded the motion. The motion passed unanimously.

Commissioner McCullough moved to appoint Donald Thompson to the Airport Board. Commissioner Mann seconded the motion. The motion passed unanimously.

Commissioner Mann asked about whether or not a proposal had been received from Schauber Surveying regarding surveying the Flood Plain. The Commissioners informed her that Dept of Natural Resources will be meeting in the near future with the

Commissioners about completing a Flood Plain Survey of the Missouri River area.

The Commissioners reviewed the Bids for expanding the Solid Waste Canister site at Winston, Montana. Commissioner Mann moved to award the contract to William Lane Construction of Toston, MT. Commissioner McCullough seconded the motion but abstained from voting. Motion was carried.

The Commissioners asked Natalie Tomeo, Finance Officer, to talk to the Road Supervisor about whether or not the bid for the Road Grader covered all the specs before the bid was awarded.

Julie Lethert, County Sanitarian, met with the Commissioners regarding the Travis Richtmyer well and drain field. She said that she had confirmed the Richtmyer easement and that it met the conditions. Commissioner McCullough said that since it met the conditions he moved to rescind the motion that he made last week giving the Richtmyers a variance. Commissioner Mann seconded the motion. The motion passed unanimously.

Commissioner McCullough moved to accept the minutes of 10/17/05. Commissioner Mann seconded the