THIS IS TO CERTIFY THE FOLLOWING IS A TRUE AND CORRECT COPY OF THE BROADWATER COUNTY COMMISSIONER MINUTES APPROVED BY THE COMMISSIONERS ON JANUARY 8, 2007.

RHONDA NELSON, CLERK

COMMISSIONER MEETING

January 2, 2007

Chairman James V. Hohn called the Broadwater County Commissioners to order. Present were Commissioner Gail Vennes, and Commissioner Keith C. Lynn.

Commissioner K. C. Lynn motioned to appoint James V. Hohn as chairman of the Board of Broadwater County Commissioners. Gail Vennes seconded the motion. Commissioner James V. Hohn accepted the position as Chairman of the board.

Bob Masolo, Road Supervisor, wanted to update the commissioners on the gate closure at the shop during the weekends. There are several entities with keys to the shop, such as, Search & Rescue, Weed and Mosquito. However, there are times when the gate is being left open during the weekends. Commissioner Hohn suggested looking into an automatic gate with log in codes. Bob Masolo worried that the cost and upkeep of the automatic gates may be a problem. Commissioner Hohn then suggested that if the problem persists then changing the lock and reissuing keys may be the next step. Bob Masolo stated the following roads have been addressed:

Cul-de-sac on Broadwater road

Ray Creek road

Hellgate

Indian Creek road

Bob Masolo reported that the 2001 grader was sent to Billings for transmission repair. Bob also reported that The State of Montana truck that he purchased which was 5 years newer than the truck that was sold worked very well. The hydraulic sander was in good condition. Mr. Masolo concluded with the offer to help run snowplow after his retirement.

Donald Thompson, president and Randy Vogel, vice-president, Broadwater County Airport Board brought forth new airport leases for the commissioners to review and sign. The new leases were prepared to be in compliance with the FAA regulations and audit findings. The Canyon Ferry Airport has 2 new leases, Mr. Michael Odland and Mr. Donald Keller. The airport board requested the Clerk & Recorder/Treasurer, Rhonda Nelson, to continue to bill the airport lessees as the office had in the previous years. Rhonda Nelson agreed to send the invoices. It was also decided to retain the original leases in the office of the Clerk & Recorder/Treasurer. Commissioner Vennes motioned to accept the airport leases. Commissioner Lynn seconded the motion. The motion carried. The Canyon Ferry Airport Layout Plan was presented to the Commissioners by Mr. Thompson and Mr. Vogel. Mr. Thompson invited the Commissioners to attend a meeting regarding the Canyon Ferry Airport Layout Plan with the residents of the area. The meeting is scheduled for January 18, 2007 at the Silo’s Store. Mr. Thompson asked the Commission for their support of the layout plan. Commissioner Hohn postponed the Board’s final approval until the airport board obtains approval by the Canyon Ferry area residents.

Nichole Brown, Planning Board Secretary, brought forth 2 plats for final approval. The first plat Nichole brought to the Commission was Amended Tract M Minor Subdivision. All conditions have been met. Nichole explained that Mr. Stewart Nash, the examining Land Surveyor, would not be able to sign the plat until he returns from out of town later in the week. Nichole reviewed the conditions with the commissioners (see attached). Commissioner Lynn motioned to accept the Final Plat Approval for Tract M Minor Subdivision pending Stewart Nash’s signature. Commissioner Vennes seconded the motion. The motion passed. Nichole Brown will bring the plat to the Commissioners during the next meeting to obtain the signatures of the Commissioners.

Nichole Brown presented the Amended Plat of Wilken Minor Tracts 3, 4, 5 Major Subdivision. All conditions have been met. Nichole reviewed the conditions with the commissioners (see attached). Commissioner Vennes motioned to accept the Final Plat Approval for the Amended Plat of Wilken Minor Tracts 3, 4, 5 Major Subdivision pending Stewart Nash’s signature. Commissioner Lynn seconded the motion. The motion passed. Nichole Brown will bring the plat before the Commissioners during the next meeting to obtain the signatures of the Commissioners

Mail items:

• Items/Mail for Action:
• The minutes from December 18, 2006 and July 24, 2006 were motioned for approval by Commissioner Lynn. Commissioner Vennes seconded the motion. The motion passed.
• Department of Transportation sent a letter regarding a speed zone study for Winston. DOT suggested reducing the speed zone to 55 mph 400 ft before the crosswalk on either side. However, the letter stated that they will remove the flashing light signs if a reduction in speed zone occurs. The Commission declined the reduction of speed and deemed the flashing caution signs necessary to keep.
• The Broadwater County Fair Board sent a letter requesting appointment of 2 new Fair Board members. The Fair Board submitted a request to appoint Elizabeth McGinley and John Rauser. Commissioner Lynn motioned to accept Elizabeth McGinley and John Rauser as new Fair Board members. Commissioner Vennes seconded the motion. The motion passed.
• Natalie Tomeo, Finance Officer, requested approval of the following claim and payroll amounts:
• Payroll 12/8/2006 $189,585.60
• Payroll 12/23/2006 $181, 717.52
• Claims 12/20/2006 $103,379.67
• Claims 12/28/2006 $42,863.65

Commissioner Vennes motioned to approve payroll and claim amounts. Commissioner Lynn seconded the motion. The motion passed.

o The new travel reimbursement rate was brought to the Commissioner’s attention by Natalie Tomeo. Natalie prepared a memo reflecting the change to the travel reimbursement rates set forth by the state for Commissioner Hohn to sign. Natalie will distribute the memo to the department heads to be distributed to the employees.

o A bill from WWC Engineering was received by the Commissioners in the amount of $10318.97. The cash balance in the planning fund is $82760.00 at this time. Commissioner Hohn approved submitting the bill to Debbie for Claims.

• Items/Mail for Discussion:

• The job description for Broadwater County Road Supervisor and/or Public Works Director will be delayed until next week’s meeting during the general discussion.
• Natalie Tomeo, Finance Officer, presented the commission with a final copy of the FY 2005-2006 Fixed Asset report. Natalie Tomeo with the help of Craig Shepherd, Consultant, completed the journal entries required to correctly maintain the Fixed Assets. Natalie Tomeo stated that Debbie Kelly would maintain the Fixed Asset program in the future.
• Paul Trey and Randy Chamberlin, Community West Development Corp LLC sent a letter regarding concerns over the Nitty Gritty application to DEQ for the proposed quarry and cement plant. See attached letter.
• A letter from Gateway Economic Development Corporation stating they have changed their business name to Montana Business Assistance Connection.
• A letter from The Montana Board of Crime Control arrived informing the Commissioners of a compliance audit in the Broadwater County Sheriff’s Office for the Juvenile Justice Department. The audit is scheduled for January 11, 2007.
• Natalie Tomeo, Finance Officer, will be gone January 19^th.

• Public Comments: Elaine Mann questioned Donald Thompson of the Broadwater County Airport Board regarding float planes and how they are to be transported to the Canyon Ferry Airport. Mr. Thompson replied by telling Elaine Mann that the planes will be towed from the dock to the airport parking area.

The meeting was adjourned at 11:35 am. The next meeting is scheduled for Monday January 8, 2007 and will be held in the Commissioners room located in the basement of the County Courthouse at 10:00 am.

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Chairman, James V. Hohn

Attested By:

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Rhonda Nelson, Clerk & Recorder/Treasurer